Government

Federal Government

Reduce Storage, Paper and Labor Costs

Respond Instantly to FOIA Requests

Provide Public Access to Documents

Automate Records Management


Local Government

Build Integrated Workflows to Simplify Everyday Tasks

Simplify Agenda Processes

Improve Access to Public Records

Implement an Enterprise Records Management Strategy


County Government

Standardize Your Entire County on a Single ECM Platform

Eliminate the Expense of Physical Records Management

Integrate With Your Existing IT Infrastructure

 

Federal Government

Reduce Storage, Paper and Labor Costs
By integrating Laserfiche with your existing IT infrastructure, staff can retrieve and work with documents from the applications they use every day—reducing the resource utilization inherent with paper-based processes.

  • Connect documents stored in Laserfiche with GIS applications, ERP systems, human resources applications and financial management systems.
  • Provide Laserfiche’s document imaging and archival capabilities from your organization’s Web portals, including Microsoft SharePoint sites, to improve information organization and access.
  • Simplify integration with programming tools and pre-packaged modules for GIS, ERP and Microsoft SharePoint.
  • Upload and retrieve supporting documentation stored in Laserfiche directly from Web-based applications.
  • Trigger Workflow activities or retrieve information from federal databases or third party applications to automatically populate template fields, validate data entry and check metadata capture.

 

Respond Instantly to FOIA Requests
Paper file folders can be difficult to locate and update, and frequently impede information exchange among authorized staff members. With Laserfiche, you store all your information—including scanned paper documents, e-mails, Microsoft Word, Excel and PowerPoint files, digital audio and video files, photographs and PDFs—in a central, secure repository, so staff can easily locate and share information.

  • Quickly and easily access, add and update information to Laserfiche file folders, regardless of format.
  • Enable multiple staff members to access and work with the same file simultaneously.
  • Assign templates to each file type to simplify document sorting, search and retrieval.
  • Use whiteout redactions when responding to FOIA requests—making it impossible for a reader to determine how many words in a sentence were removed.

 

Provide Public Access to Documents
As the demand for instant access for public information grows, you need an efficient, cost-effective solution. Laserfiche offers an easy-to-navigate public Web portal that makes documents available to the public—while still keeping your core Laserfiche repository secure.

  • Provide an easy-to-navigate, easy-to-use public Web portal that supports standard Web browsers and can be viewed from the iPhone and Android mobile devices.
  • Encourage document discovery for Web searchers—documents in your WebLink portal can be located from Web search engines the same way as other pages on the Internet.
  • Deliver improved access to public records while conserving time and resources.

 

Automate Records Management
DoD 5015.2-certified Laserfiche Records Management Edition provides complete life cycle records management that meets the needs of records managers, but doesn’t interfere with everyday business processes.

  • Enforce consistent records policies, regardless of your records’ format, location or content, and without additional staff training.
  • Create records from documents already under management.
  • Automate life cycle management for document creation to final disposition.
  • Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
  • Log all system activity, providing an audit trail that can be used to prove adherence to your records management plan and compliance with regulations.

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Local Government

Build Integrated Workflows to Simplify Everyday Tasks
By integrating Laserfiche with your existing IT infrastructure, staff can retrieve and work with documents from the applications they use every day. Laserfiche’s open architecture speeds image-enabling your existing applications—while limiting cost and minimizing the burden on your IT department.

  • Connect documents stored in Laserfiche with GIS applications, ERP systems, human resources applications and financial management systems.
  • Simplify integration with programming tools and pre-packaged modules for GIS, ERP and Microsoft SharePoint.
  • Upload and retrieve supporting documentation stored in Laserfiche directly from Web-based permitting applications.
  • Retrieve information from state databases or third-party applications to automatically populate template fields, validate data entry and check metadata capture.
  • Trigger Workflow activities from third-party applications, including your ERP system, GIS application or accounting software.
  • Provide Laserfiche’s document imaging and archival capabilities from your organization’s Web portals, including Microsoft SharePoint sites, to improve information organization and access.

 

Simplify Agenda Processes
Labor-intensive planning of regularly scheduled meetings for councils and other bodies impacts personnel in every department. Dealing with last-minute changes, gathering approvals and preparing agenda packets consume staff hours and drive up costs. Laserfiche Agenda Manager automates agenda compilation and approval for more efficient resource utilization.

  • Simplify agenda compilation by automatically notifying contributors.
  • Speed approvals with automated document routing.
  • Cut costs and copying with efficient electronic distribution.
  • Improve public service with instant Web availability for citizens and the media.
  • Simplify the preparation and distribution of minutes.

 

Improve Access to Public Records

  • As the demand for instant access for public information grows, you need an efficient, cost-effective solution. Laserfiche WebLink provides an easy-to-navigate public Web portal that makes documents available to the public—while still keeping your core Laserfiche repository secure.
  • Provide an easy-to-navigate, easy-to-use public Web portal that supports standard Web browsers and can be viewed from the iPhone and Android mobile devices.
  • Encourage document discovery for Web searchers—documents in your WebLink portal can be located from Web search engines the same way as other pages on the Internet.
  • Deliver improved access to public records while conserving time and resources.

 

Implement an Enterprise Records Management Strategy
Records management for local government must be many things: reliable. Unfailing. Secure, but accessible to authorized staff. Comprehensive, but easy for staff to work within. Designed to meet these needs, DoD 5015.2-certified Laserfiche Records Management Edition provides complete life cycle records management that meets the needs of records managers, but doesn’t interfere with everyday business processes.

  • Enforce consistent records policies, regardless of your records’ format, location or content, and without additional staff training.
  • Create records from documents already under management.
  • Automate life cycle management for document creation to final disposition.
  • Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
  • Log all system activity, providing an audit trail that can be used to prove adherence to your records management plan and compliance with regulations.

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County Government

Standardize Your Entire County on a Single ECM Platform
Laserfiche Rio enterprise content management helps you improve service in every department, satisfying citizens while generating more value from tax revenues.

  • Accelerate finance processes, shortening collection times and reducing banking fees.
  • Provide services online, increasing transparency and reducing costly face-to-face interaction.
  • Simplify human resources management, securing private information and automating the hiring process.
  • Connect disparate applications, linking your information with GIS applications, ERP systems, human resources applications and financial management systems.
  • Link digitized paper archives with your case management system for better customer service and faster clearance rates in the courts.
  • Improve public safety by improving information accessibility for officers at the precinct and in the field.

The Rio system provides a complete suite of applications with a single procurement, resulting in a lower total cost of ownership for a distributed enterprise. Combined with generous volume discounts, this helps you budget accurately, simplify procurement and—best of all—avoid overpayment.

 

Eliminate the Expense of Physical Records Management
Managing multiple record types is an expensive proposition. You have to contend with multiple record schedules, differing security requirements and, worst of all, overwhelming amounts of paper. DoD 5015.2-certified Records Management Edition provides a structured, records series-based repository that is invisible to the user accessing the system—so records management doesn’t interfere with your existing work processes.

  • Guarantee the integrity of records—whether scanned paper, electronic or physical—throughout their life cycle.
  • Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
  • Log system activity to demonstrate compliance with regulations, including expungement or sealing orders.

 

Integrate With Your Existing IT Infrastructure
Laserfiche’s open architecture speeds image-enabling your existing applications—while limiting cost and minimizing the burden on your IT staff.

  • Retrieve and work with documents from accounting, HR and other systems.
  • Simplify integration with programming tools and pre-packaged modules for GIS, ERP and SharePoint systems.
  • Enable your application to communicate with the Laserfiche Server using Laserfiche Server Objects, a powerful and flexible API.

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