Education

School Districts

Protect Private Information
Manage Human Resources Records
Simplify Union Recordkeeping
Ensure Continuity of Operations

K-12

Automate and Streamline Work Processes
Enforce Consistent Records Policies
Secure Student Information

Colleges & Universities

Manage Faculty Records
Safeguard Student Records
Simplify the Financial Aid Process
Automate Work Processes Campus-Wide

 

School Districts

Protect Private Information
Keeping confidential information secure is crucial, but administering records access under FERPA and HIPAA consumes staff time. Using Laserfiche, you design and implement a security policy that protects your information—without interfering with existing business processes.

  • Use whiteout redactions when responding to FOIA requests—making it impossible for a reader to determine how many words in a sentence were removed.
  • Safeguard confidential information with security tags, restricting access to superintendents and/or assistant superintendents.
  • Control confidential records, and prevent them from showing up in a repository search.
  • Dynamically apply document-level security, maintaining different levels of security for each type of document within a personnel or student file.

Manage Human Resources Records
Human resources departments are often burdened by extensive paper files and inefficient work processes, which leave staff struggling to complete tasks in a timely manner. With Laserfiche, authorized users can instantly retrieve employee handbooks, policy manuals, accident reports and signed documents with a single click.

  • Capture, secure and centralize all applicant information—from e-mails to letters of reference and handwritten applications—in Laserfiche to quickly identify the best candidates.
  • Meet HIPAA requirements by segregating and securing employee health records.
  • Eliminate manual searching of personnel files for transfer requests.
  • Scan and distribute paper receipts and expense reports, accelerating the reimbursement process.

Simplify Union Recordkeeping
Reduce time lost on hard-copy file retrieval with full-text, index and other precision searches. By storing all collective bargaining agreements between your district and its unions in Laserfiche, when a provision is questioned, applicable contract provisions are easily located in minutes, instead of hours or days.

  • Store, search and retrieve collective bargaining agreements between the district and employee unions.
  • Quickly determine a history on a particular contract provision with a simple word search.
  • Manage all files relating to union’s negotiations, arbitrations, grievances and meeting minutes.

Ensure Continuity of Operations
It’s crucial for school districts to plan and prepare for operational interruptions. Laserfiche plays a key part in your disaster recovery plan, securing records and limiting the cost and effort of salvage and restoration.

  • Ensure that district maintenance employees, administrators and local police, fire and emergency personnel can instantly access critical documents via the Web.
  • Organize architectural drawings, schematics and operations manuals chronologically by school, so they’re easily accessible to maintenance employees, administrators and first responders.
  • Use Laserfiche Plus portable media publishing to reconstruct damaged or destroyed repositories and provide immediate access to authorized personnel.

 

K-12

Automate and Streamline Work Processes
With Laserfiche, administrative assistants scan records—from attendance documents, report cards and transcripts to personnel records, performance reviews and school board meeting minutes—into single or multiple Laserfiche repositories. You automate and streamline work processes wherever possible, from bringing information into the system to speeding labor-intensive, paper-based processes.

  • Automate filing to free up staff time.
  • Trigger workflow activities from third-party applications, such as your student information system.
  • Use information extracted from documents, reports and outside data sources like a state database or SIS to automate indexing and processing.

Enforce Consistent Records Policies
With integrated, transparent, DoD 5015.2-certified records management functionality, you provide a structured, record series-based repository that doesn’t interfere with your existing work processes.

  • Guarantee the integrity of records—whether scanned paper, electronic or physical—throughout their life cycle.
  • Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
  • Log system activity to demonstrate compliance with regulations.

Secure Student Information
Administering record access under FERPA consumes staff time, as does protecting the privacy of medical records according to HIPAA rules. Using Laserfiche’s granular security system, you design and implement a security policy that works within your existing environment—ensuring that confidential information is safe from unauthorized access or release.

  • Control confidential records, and prevent them from showing up in a repository search.
  • Dynamically apply document-level security for each type of document within a file.
  • Eliminate misplaced files, files lost in transit from off-site storage facilities and inappropriately accessed files.

 

Colleges & Universities

Manage Faculty Records
Managing faculty personnel records is a complex process that consumes staff time. Using Laserfiche, you streamline records management, freeing staff to spend time on other, more productive activities.

  • Implement faculty career management, by keeping faculty personnel files current and active even after retirement.
  • Instantly fulfill data-driven, specialized queries of faculty records.
  • Use custom templates to instantly update faculty status from on sabbatical to active.

Safeguard Student Records
Administering records access under FERPA consumes staff time. Laserfiche’s granular security system helps you design and implement a security policy that works within your existing environment, so you protect student confidentiality without impacting staff’s daily business processes.

  • Guarantee security all the way down to individual words with blackout and whiteout redactions.
  • Eliminate lost and misplaced files, as well as inappropriately accessed files.
  • Log system activity to demonstrate compliance with regulations.
  • Implement fully integrated DoD 5015.2-certified records management to automate life cycle management.

Simplify the Financial Aid Process
Financial aid staff spend hours sorting, routing and filing paper financial aid forms—and service suffers as a result. With Laserfiche, you automate repetitive document-based business processes, speeding financial aid disbursement and creating more satisfied students.

  • Apply a digital document template that uses key metadata, including the student’s name, ID number and social security number, to speed document search and retrieval.
  • Use Workflow business process management to instantly route documents to data entry personnel, ‘read’ the student ID number and automatically route the student financial aid packet to the right counselor.
  • Enable students to submit information electronically.
  • Secure documents that contain sensitive information, including students’ social security numbers.
  • Easily meet record retention guidelines, without sacrificing office space.

Automate Work Processes Campus-Wide
With Laserfiche, you support the applications you already use to manage student records, accounting and resource planning.

  • Capture student or faculty ID numbers, vendor IDs or other identifying information to automate filing and records processing.
  • Trigger workflow activities from third-party applications, including student information systems, accounting applications and ERP packages.
  • Use information extracted from documents, reports and outside data sources to automate indexing and processing.
  • Simplify integration with programming and pre-packaged modules.
  • Retrieve information from mainframe databases to automatically populate template fields, validate data entry and check metadata capture.

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